Part-time, consultancy position, with option of flexible working hours

Location: Washington, D.C.

Hostage US is seeking a part-time Administrative Assistant to join its team based in Washington, D.C. Reporting directly to the Executive Director, this role involves assisting the Executive Director, managing the office, and other administrative duties. Hostage US is a small, dynamic team that will allow the Administrative Assistant to make a tangible impact on the mission. This is a part-time position on a consultancy basis 10-15 hours per week. Flexible work hours will be considered for the right candidate.

Responsibilities

• Provide administrative assistance to the Executive Director, including:
  • Scheduling meetings, managing schedules, arranging travel, and filing expense claims.
  • Conducting research and preparing briefing packs for the Executive Director to ensure she is properly prepared for meetings and events.
  • Assisting the Executive Director with trainings delivered to organizations, including travel, logistics, preparation of training materials, client liaison, and follow up.
  • Assisting the Executive Director to prepare for and follow up from meetings of the Board of Directors, including organizing meetings and retreats, assisting in the compilation of board papers, and circulating minutes.
• Assistance with organizational coordination, including:
  • Managing and updating core organization documents, such as the work plan, the fundraising tracker, and the organizational schedule
  • Updating the database
• Office management, including:
  • Ensuring the office environment is effectively organized
  • Ordering stationery and office supplies
  • Liaising with office suppliers
• Other activities, as needed.

Qualifications

• Proven experience in an administrative capacity
• Full comprehension of office management systems and procedures
• Ability to adhere to a strict confidentiality agreement
• Excellent knowledge of MS Office, especially Word and Excel
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• Able to work independently and efficiently
• High level verbal and written communications skills; includes the ability to write concisely and effectively and ability to liaise with a range of contacts in a professional manner

How to apply

If you would like to apply for this position, please send your resume and a cover letter detailing why you are interested in the role, why you are compelled to serve the mission of Hostage US and how your experience meets the requirements of the role. Please include details of your salary expectations.

Applications that do not include a cover letter will not be considered. We will only reply to successful candidates.

Deadline for applications: recruitment is ongoing until we find the right candidate.

Please submit your resume and cover letter to recruitment@hostageus.org